Drive time, not distance
Jobs are ordered by the drive between them, from road times at the hour of the job.
Every crew on the right job.
Vanroster matches each job to a crew with the right skills, the right van and the shortest drive. Move a job on the board, and every crew phone follows.
14-day trial, no payment detailsOffice users free on every plan
CREW VAN JOB WINDOW DRIVE
A-1 V-12 Boiler service 08:00-10:00 14 min
A-1 V-12 Heat pump install 10:30-13:00 9 min
B-2 V-07 Out today: 2 jobs moved
C-3 V-03 Panel upgrade 08:00-11:00 22 min
C-3 V-03 Boiler service ←B2 11:30-12:30 6 min
D-4 V-15 Gas leak check ←B2 13:00-14:00 11 min
D-4 V-15 Water heater swap 14:30-16:30 18 min
2 customers texted a new window
400Crews on one board, on every plan
12Skills a job can require, from gas to height
30 minArrival window texted to each customer
The board
One board runs the whole day.
Office staff plan on the board. Crews work from one ordered list on their phones.
Skills before speed
A gas job reaches only a crew with a gas licence on file and in date.
Swaps in one drag
Drag a job to another crew. Both crew phones update before the drag ends.
Customers told once
Each customer gets one text with a 30-minute window, and one when the van leaves.
Overtime flagged
A day that keeps a crew past 10 hours turns amber before anyone assigns it.
Every change logged
Who moved which job, when and why, kept for up to 7 years.
A sick call at 07:40
Re-plan the day in one move.
Mark the crew out
One tap clears the crew and lists every job it held that day.
Accept the re-plan
Each job goes to the nearest crew that holds every skill it needs.
Tell the customers
Each changed window goes out as one text, with the new time.
Your boiler service today moved to 11:30-12:30.
Crew C-3 is coming in van V-03.
A second text arrives when the van leaves.
Reply 1 to keep the time, 2 to pick another day.
Against the whiteboard
A board that moves with the day.
Whiteboard and calls
- Jobs assigned from memory
- Licences checked by phone
- Customers call to ask
- Swaps lost by noon
Vanroster
- Jobs matched to skills
- Licences checked on assign
- Customers get a window
- Every swap on record
14-day trial
Plan tomorrow on Vanroster.
Import crews and jobs from three spreadsheets. The first board is ready the same afternoon.
crews.csv 14 crews, 14 vans, 2 depots
skills.csv 38 licences, 3 expire this year
jobs.csv 212 jobs over the next 10 days
Board ready: 212 jobs on 14 crews